Theft Prevention

Theft Prevention

From time to time, exploits to our work setting occur, including theft. Those seeking to take advantage of our environment need two things to succeed – opportunity and access. Follow these physical security best practices to help prevent theft, and help keep our workplace secure.

Limit Opportunity

?Avoid bringing valuable personal items to work.

?Use lockable drawers, cabinets and closets to store valuables.

?Hang coats and sweaters away from entrances to your office/workspace, and hang them out of sight.

?Keep briefcases and handbags out of public view. Lock them up if possible.

?Secure all keys to offices, cabinets, drawers, storage areas and docking stations.

If you are going on vacation, do not post your absence on your office door or department white board. Instead, set your Outlook “Out of Office Assistant” and update your voice mail.

Keep your desk clutter free, and clear your desk before you leave work for the day. Your work space will be less appealing to an intruder, and if anything is missing it will be more obvious. Tighten Access

?Never prop open entrance, exit, or lab doors. It could take less than a minute to enter your workspace, take something and leave the building.

?Wear your cardkey in full view at all times. If you see someone without a cardkey or visitor badge, ask who they are and direct them to the receptionist. If you’re uncomfortable, call your local Security and Global Security.

?Follow visitor registration procedures. Instruct your guest to bring picture ID, and personally meet them in the lobby. Remind guests to display their visitor badges, and

escort guests at all times.

If someone shows up unexpectedly and says they are a repair person or vendor, ask for their identification. If you’re unsure, ask your manager or contact you r Facilities group.

?Always use your cardkey to enter secure doors, and never hold a secure door open for anyone.

?Make sure doors are closed and locked before you leave for the day.

?Be especially aware of activity in your area after hours and on weekends. You’re more likely to be alone and, therefore, more vulnerable.

?Never lend your work keys or cardkey to anyone, and immediately report lost keys or cardkeys to your manager.

If a Theft Has Occurred

?Immediately be aware for your personal safety. If you feel threatened, move away from the source and towards safety, and call the Police.

?Report all thefts to your local Security and Global Security.

?Microsoft Security will coordinate communication with the local Police for thefts of

Microsoft corporate assets since the corporation is the victim.

Report It Now so that the theft can be recorded and investigated appropriately by Global Security.