英语与老外邮件交流参考例句

一．首次联系Shipper (先发邮件，后电话)

1. Dear XXX,

This is XXX from BEST SERVICES INT'L FREIGHT LTD.. We are the nominated forwarder of your customer-Neoprene Wetsuits in New Zealand, They said you would have an air shipment under order number: 11001720 to be shipped to them. Pls advice when the shipment can be ready. Pls also fill in the attached booking form to us.

Thank you.

二．给airline的订舱邮件

主题：BSISZX11100174 New booking for 10ctns/150.0kgs/0.5cbm to KCH by AK

1. (出主分，提货时间地点，订航班)

Dear XXX,

1. Attached pls find the MAWB booking to XXX by XX.

2. Pls issue one MAWB and one HAWB, HAWB NO. is XXX;

3. The shpt will arrive at XXX12th evening or 13th morning, pick up no. will adivse later.

4. Pls help us book the earliest XX flight and advise the flight detail soon, thanks!

2. (出主分，提货和提文件时间地点，定航班，注意事项)

Dear XXX,

1. Pls issue one MAWB and one HAWB. HAWB NO. is BSIS11090898.

2. The shpt and original PL&CI will arrive at your warehouse this afternoon, S/O no. is

BSIS11090898;

3. Pls attach the original PL and CI with cargo to OPO.

4.Pls help us book the earliest LH flight and advise the flight details, thanks a lot!

3. 给airline的pre-alert

i.

Attached pls find the pre-alert to ODS by LH.

1. Pls issue one MAWB and one HAWB, HAWB is to be issued as the attachment HAWB

draft in which the payment term is PP. HAWB No. is BSIS11090483.

2. The shpt is arriving at HK ZW this afternoon. Pick up no. is C230.

3. The blank Packing List and Commercial Invoice (with stamp) were sent to your office .

Because the weight and size in PL and CI must be the same with the ones in AWB, I will

send you the correct PL and CI in word version. Pls help to print them out and sign with "

Tess Liu" in blue ink to attach the cargo.

4. Pls help to arrange 28th LH flight. Thanks!

ii.

Attached pls find MAWB BOOKING and HAWB BOOKING, Pls help to check.

1. The copy of PL&CI attached and pls help to issue the original ones and sign "Tess Liu"in

bule .

2. .Pls help to issue one MAWB and one HAWB #BSIS11090483,and HAWB should show

PP, pls donot forget it.

3. Pls confirm back once you have received my mail.

三．给代理的pre-alert

主题：Pre-alert for 10ctns/G.W.151.0kgs,C.W.297.0kgs/1.78cbm to BCN by LH

Dear XXX,

Pls note the following pre-alert to BCN by LH.

MAWB NO.: 020-********

HAWB NO.:BSIS11090882

Flt : JI7429/04 Oct.

ttl : 10ctns/G.W.151.0kgs,C.W.297.0kgs/1.78cbm

Cnee:

PLAINTEX S.L.

BERTRAN,103 LOCAL,08023 BARCELONA,SPAIN

ATTN: FRANCISCO ARUMI

TEL:93 212 5740

Description of commodity:

SKI GOGGLE;

LENS;STRAP;

FREIGHT COLLECT

Freight Collect:As per your selling rate

Profit share: USD31.36, as our net buying rate is

USD1.5/kgX224.0kgs(G.W.151kgs.V.W.294.0kgs), we take your selling rate is

USD4.05/kgX224.0kgs, as we share all the 50%volume with you.

Pls confirm back that you have received my mail and all the docs attached.

Thank you very much.

四．和代理还价

Dear Mark,

We really want to get the shpt, and try our best to support it.

Generally, some forwarders will add the handling charges and terminal charges to air freight, the charges will be paid by cnee, so shipper feels the local charges is low. As you know, it is FOB term, the charges should be paid by shipper. For the air rate, it is our netting buying rate.

As it is small shpt, I tried to cut the charges, while as shipper advised, if she doesn't pay the handling and terminal charges, we'll loss greatly. Sorry for that I can not absorb the great cost.

Hope you can understand our situation, thanks!

五．告知代理新指定货

Dear Samuel,

We got a new booking from Shenzhen Longgang Huatong to Afex Suns. pls find the details below:

Airport of departure:SZX

Airport of arriveal: BCN

No.of packages:50ctns

G.W.:500kgs

Description of commodity: SET TOP BOX PI2011-09-007 DTBP450

Estimated delivery date:15th Oct.

Based on FOB SZX terms

Waiting for your instructions, thanks!

六．相关知识解释邮件

1. ICS stands for Import Control system, all the shpts to or transferred in European area will

submit the shpt details into the Customs system to put on record before departure. it is 海关信息录入费. it was charged since 2011-01-01.

七．问Shipper要资料录Debit note

Pls let us know both the Chinese and English contact information of your company, as we need them to issue you debit note, as well as add you to our customer base. Many thanks.

Company:

Address:

person to contact:

Tel:

Fax:

中文：

此外，还请提供中、英文的贵司信息，以便我们录入系统和给贵司开账单。谢谢！

Company（公司）:

Address（地址）:

person to contact（联系人）:

Tel（电话）:

Fax（传真）:

八．发账单和提单给SHIPER

Pls find the enclosed AWB and DEBIT NOTE. If there is no doubt on the debit note, pls help to arrange the payment asap. and send us the bank slip. Thank you very much.

九．香港客户回款寄支票

If you arrange payment by cheque, pls help send the original cheque to our Hong Kong office, and mark the JOB NO. "BSISZX11100330" on the express slip paper. Also let us know the tracking NO. of the express.

Pls send to the following address:

Flat 4-5,1/F,Mega Trade Centre,Nos.1-6 Mei Wan Street,Tsuen Wan N.T.,HONG

KONG 香港新界荃灣美環街1-6號時貿中心104-105

Leila Tel:852-******** 852-******** Fax: 852-2944 9055

十．给代理的邮件-Shpr 报关单证过期产生退税/买单报关问题

On the other side, just now we are informed that due to the shpr's export licence is overdue, Shenzhen customs has refused to pass the shpt. This results in two solutions. 1. We could buy docs for customs declaration to pass, but in this case shpr can not get

refund from customs for this shpt. 2. If the shpr insists to get refund, they would have to

re-apply for licence, which may not certain how long it would take. Now we are pushing shpr to take the first choice to avoid further delay, but they haven't confirmed to us. If you agree with us, would you pls help to push them with assistant of cnee side?