HRISdoc

The utilization of HRIS in HR

Introduction

The content of human resource information systems includes corporate strategy, business objectives and practical business planning information, supply and demand information in human resources outside the enterprise and influencing factors of such information, the company's existing human resources information.Human Resource Information System is the process for organizations to collect, save, analyse and report information which are related to people and people’s job performance. Also, it is a product for computers to help manage the human resources in enterprises, which is established by the computer as a simulated repository to record each employee’s skill and job performance. HRIS is a support system for human resource decision making, which can provide the necessary human resources analysis and statistical data at any time. Hence, HRIS is used widely in enterprises around the world. In this essay, it will analyse the function of HRIS in HR in a specific company, and how it will continue to develop in the new era.

The theory of HRIS

Firstly, it mixes the use of information technology and management technology can ease the heavy burden of human resources administrative staff from the routine work, and make quick reaction to changeable working environment with ease.

Secondly, it greatly improves the efficiency of human resources management, simplify the communication between different departments, enhance the communication efficiency and working productivity. The use of HRIS connects different departments together and achieve process management in different operations, optimal configuration of resources, strict control of cost. Therefore, the overall application ability in resources is enhanced, the goal of achieving collectivization operation, delicacy management, and intensification development is done.

Thirdly, HRIS ensures data sharing and the uniqueness of the data. Human Resource Management Information System collects available and comprehensive information together, and integrates them into an unified information sources. Then, these information can be shared via computers and internet, which can ensure the compatibility and uniqueness of the data. Fourthly, it establishes a common standard data interface. It establishes the interface according to the national data human resources coding standards and unified data exchange standards, which can meet the demand of administrative staffs from different management department.

The function of HRIS

As can be seen, the benefits of HRIS is as followed:

1,Quick query.

2.Ensure the accuracy and integrity of data

3.Quickly calculate attendance and salary

4.Easy to manage

5.Decrease the use of papers and the time for delivering application when one deliver overtime and vocation application via the system

6.Standardized enterprise’s system and enhance the timeliness of submitting data

Therefore, HRIS has been used in many areas in enterprises, such as recruitment, selection, induction, training, career planning, industrial relations, occupational health, safety, and so on. And this essay will give an example of a company named Inventec(an IT manufacturing enterprises) on how it uses HRIS in attendance management and employee’s career planning.

HRIS in attendance management

Inventec is a typical IT manufacturing enterprise, the higher authority arrange job for each employee according to the production schedule. Aiming to ensure the effectiveness and quality of products, and meet the demands of customers from all over the world in time, the number of the attendance programs and shifts of attendance can be up to 20, as well as the shift system and flexible working hour system, integrated working hour system, and other complex situations. Therefore, in view of this situation, this enterprise has proposed a set of solutions, which is using HRIS to promote the attendance management policy.

Firstly, workforce management will be arranged by the person in charge from each department and assembly line according to the production schedule in advance. if the employee want to apply for overtime job or vacation, he must go through the process of application and assessment via Employee Self-service System, then the related information will be collected automatically in the system of timekeeper in the department of HR. In addition, the system will read in raw data from each computer within time, then collect and analyse the data, and product abnormal attendance data. Lastly, the abnormal data will go back to the ES System and attendance management system.

As a set of strict and cautious Attendance Law is fixed by the help of HRIS, the whole enterprise can run orderly. Even though there has more than 5000 employees in the enterprise, only one administrator is needed actually,

HRIS in employee’s career planning

Through the help of Employee Self-service System, each employee in Inventec can promote themselves easily.

A.Employees can maintain their personal resume online. Each employee can not only check on their basic personal information via the ES, but also fill in personal outside training and bonus timely, which can be a reference to personal career development in the future. Also, the chief executive can get to know more about employees’ information directly via the ES, and plan for the employees’ career development more preferably.

B.Employees can check the job goals and specification of specific job via the ES. Therefore, employees from all levels can know clearly what they should do in their jobs, and the requirements of their jobs, as well as pay attention on development of their posts , which can also help them plan their individual development in the company.

C.In the ES, employees can not only organize their vacation plans, but also apply a variety of cash gifts, including money for marriage, birth, birthday, funeral offering and other gifts. That is to say, every employee can enjoy relevant corporate welfare adequately.

D.There are auto emails to remind the chief executive and employees of the date of each employees’ birthday, expiration of trial period, and expiration of contract. Therefore, people who are relevant can make preparation in advance.

E.Employees can make suggestions to their chief executive anonymously, which can ease the feeling of embarrassed when making advice face to face. Thus, both the chief executives and employees can correct their shortage and strength their strong points with the help of others suggestions. Gradually, they will promote themselves greatly in their jobs.

The current use of HRIS throughout the world

Informatization in Western enterprises start easier, therefore,human resource management software applications are more common, and the degree of integration with other information systems business is also relatively higher. Currently, EPR manufacturers in Eastern countries seize the Western markets with advanced technology and management concepts, such as SAP, Oracle, People Soft, which of all are well-known supplier of enterprise application software, and have implemented human resource management system in the field of financial services, telecommunication and high-tech industries respectively. Since modern human resources management concept

originated in the West, so the West is more comprehensive in embodying the theories and ideas in human resource management software. On the other hand, the technical framework of Western human resource management software is more advanced, the openness and expansibility of the system is better, which can achieve integration in business process between human resources management systems and other business systems. This mode of combining advanced management ideas and information technology can promote the human resources management of Western corporations to a higher standard.

In recent years, the human resource management software Oriental countries has developed greatly to a certain size. However, most of software of the Oriental corporations is still less than satisfactory and can not compete with the Western corporations. The reason of this may be the late start of the human resource management software in Oriental countries. In early years, the software in Oriental countries mostly manages basic information of personal archives, and nowadays, some more advanced ones begin to refer to the concepts of modern human resource management. Compared with human resource management software in Western countries, those in Oriental countries have certain advantages in personnel policies which reflect the conditions and regulations of that country.

With the increasingly fierce market competition, it is proper to say that human resource is the most valuable treasure in business competition. So, human resource is called the company's "lifeline." therefore. how to make a perfect matching between human resources and job efficiency, how to make the best use of human resources, how to grasp the balance between the benefits of corporations and the need of employees, how to adapt to this changeable society environment, how to deal with all kinds of problems in human resources, are the main issues to be solved for Oriental corporations in the near future. Therefore, under the current networking environment, corporations, should enhance the use of information technology in the tasks of human resources management, and make deeper research on the functional framework.

The future of HRIS

A.The human resources management software should be easy to use, which can suit the need of those whose character are non-technical.

B.The human resources management software should can face with all kinds of situations.

C.The human resources management software should have stronger security, maintainability and reliability.

Reference

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Lippert, S. K., & Swiercz, P. M. (2005). Human resource information systems (HRIS) and technology trust. Journal of information science, 31(5), 340-353.

Tansley, C., & Watson, T. (2000). Strategic exchange in the development of human resource information systems (HRIS). New Technology, Work and Employment, 15(2), 108-122.