LAB434AY

Distribution

R12 Oracle Financial Applications Overview

Ownership

The Job Title [list@https://www.wendangku.net/doc/d38316537.html,?Subject=LABxxxxx] is responsible for ensuring that this document is necessary and that it reflects actual practice.

Overview

In this practice you will enter a purchase order matched invoice.

Assumptions

?Replace XX with your terminal number or initials.

?You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.

Tasks

Enter an Invoice

1. Responsibility = Payables, Vision Operations (USA)

2. Query your batch in the Invoices window using the following information:

-Type = Standard

-PO Number = Your PO Number

3. Enter the correct Invoice Date

Note: Check with the instructor on the appropriate date to use. If Oracle Assets will be covered, the date should be in the current open period for Oracle Assets for the asset

practices to work.

4. Tab to the following fields:

-Invoice Num = XX-5000

-Amount = 21000

-Supplier Class = No Risk (Note that this is the last unmarked field in the line) Match to a Purchase Order

5. Enter match details according to the following table:

6. (B) Match

Add a line for freight and distribute it across line items

7. (T) Lines

-Type = Freight

-Amount = 1000

8. (B) Allocatations

9. Ensure both lines are selected

10. Select the Freight line item

11. Review the allocated distributions

Validate the invoice

12. (B) Actions

-Validate = Checked

13. Verify the invoice status is “Validated”.

Note: Since this purchase order was set for a 3-way match, you will have Qty Rec holds if you skipped the Purchasing lesson and did not receive. Override those holds using the Holds window if necessary.

Review the updated purchase order

14. Responsibility = Purchasing, Vision Operations (USA)

15. Navigate to the Purchase Order Summary window

16. Find all shipments related to your purchase order

17. Review the updated quantity billed information on the shipment line.

Solution – Enter a Purchase Order Matched Invoice (Required) Tasks

Enter an Invoice

1. Responsibility = Payables, Vision Operations (USA)

2. Navigate to the Invoices window

?(N) Invoices > Entry > Invoice Batches

3. Query your batch

4. (B) Invoices

-Type = Standard

-PO Number = Your PO Number

5. Enter the correct Invoice Date

Note: Check with the instructor on the appropriate date to use. If Oracle Assets will be covered, the date should be in the current open period for Oracle Assets for the asset practices to work.

6. Tab to the following fields:

-Invoice Num = XX-5000

-Amount = 21000

-Supplier Class = No Risk (Note that this is the last unmarked field in the line)

Match to a Purchase Order

7. (B) Match

8. Accept the default PO Number

9. (B) Find

10. Enter match details according to the following table:

11. (B) Match

Add a line for freight and distribute it across line items 12. (T) Lines

-Type = Transportation Invoices

-Amount = 1000

13. (B) Allocatations

14. Ensure both lines are selected

15. (B) OK

16. Save

17. Select the Freight line item

18. (B) Distributions

19. Review the allocated distributions

20. Close the Distributions window Validate the invoice

21. (B) Actions

Validate = Checked 22. (B) OK

23. Verify the invoice status is “Validated”.

Note: Since this purchase order was set for a 3-way match, you will have Qty Rec holds if you skipped the Purchasing lesson and did not receive. Override those holds using the Holds window if necessary.

Review the updated purchase order

24. Responsibility = Purchasing, Vision Operations (USA)

25. Navigate to the Purchase Order Summary window

(N) Purchase Orders > Purchase Order Summary

26. Find all shipments related to your purchase order

27. Review the updated quantity billed information on the shipment line.