活动Checklist模板适用于各大活动

Event planning template

Who will be involved in the event

Date/s of event determined

Location/venue for event booked

Target audience determined

Message determined

Objectives set

Risk assessment completed

Evaluation criteria established

DECS Strategic Communications informed/involved

Early event planning template

Source identified

Sponsorship

Break even point established

Have you accounted for the GST?

Request to invite Minister or CE in writing and timely Protocol issues (relating to Commonwealth/State

Anything that needs to be approved by DECS Strategic Anything that needs to be approved by the Manager

Minister’s office notified

DECS Strategic Communications notified

Education News notified

Mailing list generated/updated

Invitation composed

Invitation checked

Printer

Calligrapher

RSVPs (responsible person briefed)

Invitation list compiled

Names on list and titles/addresses checked for accuracy Special guests/speakers alerted to make time in diaries Invitations sent

Cost per head or upfront

Upmarket or casual

Beverages – orange juice, mineral water, tea and coffee Food – fruit platters, bagels, danish, bagettes,

Hot or cold

Self service or waiting staff

Internal or external catering

Power required

Equipment required

Tables, tablecloths, cups and saucers

Plates, napkins, knives and forks (disposable/non-

Can the theme of the event be followed through in

Special dietary requirements of guests

Menu

Press, radio TV, school newsletter

Education News

Media release – DECS Strategic Communications

Book and brief

Rehearsals

Organise plaque if necessary

Check plaque wording with DECS Strategic

Departmental signage booked with DECS Strategic Other signage produced

Program finalised

Running sheet written

Program/running sheet sent to speakers

Speakers fully briefed

Speeches written

Let caterers know program - when to serve drinks/food

Copy of publication, CD-ROM

Gifts

Programs

Catalogues

Special offers/discounts

Competitions

Prizes

Security alerted

Occupational health, welfare and safety concerns Provision of first aid

PA system

CD or tape player

Lapel or handheld microphone

Lighting

Extra electrical requirements

Lectern

Extra required

Staff to meet and greet guests

Floral arrangements, pedestal – can the theme of the Background music

Wheelchair access

Toilet facilities

Welcome signage at entrance

Ushers briefed

Cloak room

Red carpet

Cleaning before and after

On standby during the event

Time for set up by whom

Time for dismantle by whom

Dais, stage

Tables, chairs layout

Chair covers

Floor plan

VIP seating

Book courier/transport

Name tags

Clear location directions

Registration desk

Person responsible

Debrief

Comments on all aspects (negative and positive) Guest feedback

Guidelines for improvement next time

Evaluation against criteria

Celebration

Thankyou’s